How to Write a Winning Janitorial Business Proposal

You know your business inside and out, and you know your clients and what they need from you. So writing a business proposal to sell your janitorial or cleaning services doesn’t have to be a difficult task.

There are plenty of resources available to show you how to introduce yourself, highlight your services, present your costs and help your clients understand you are the right person to trust for the job. Using pre-designed templates and samples along with some automation software can help you write your proposal quickly and efficiently.

Writing a business proposal for janitorial services is pretty straightforward (including niche specialties such as maid services, carpet cleaning services, corporate event cleanup, window washers, crime scene cleanup, smoke and water damage cleanup, commercial facility cleaning, special needs cleaning such as restaurants and gyms, and so on).

All of these situations are examples of businesses selling a service; so these proposals will all fall under the general category of business proposals offering services.

Most proposals offering services, regardless of the type of business, follow a similar structure: introductions, then a summary of the client’s needs, followed by descriptions of the services and costs and information about the service provider and their credentials and capabilities.

The average proposal is five to ten pages long, depending on the size and special needs of the client and the type of janitorial or cleaning business. A very short quote or bid can be as short as a two-page Work Order and Price List.

If the janitorial proposal is for a large account such as a commercial business, you will also usually need to include detailed information pertaining to the specific client. For cleaning jobs that are smaller and narrowly defined, you can usually create a few variations on your proposal. For example, have one standard proposal for residential jobs, another for small commercial jobs and another for any specialized services you cater to.

If you are new to proposal writing, one thing to note is that a price list is not a substitute for a proposal. A proposal is a sales document meant to help persuade your potential clients to give you their business. To do that, you must instill trust that you can deliver the services that clients need. It’s not all about just giving them a price quote, especially if you have competition to deal with.

Before you start creating a tailored proposal for your more important clients, you should gather enough information about the client to present a proposal that is truly tailored to that client’s needs, as opposed to just sending every client an identical sales letter (which you can usually get away with for small, well-defined jobs). A tailored proposal stands a much better chance of being accepted by the client.

So, following the general order described above, you should start out with a Cover Letter and Title Page to introduce yourself. The Cover Letter should be a brief message that shows your company contact information and delivers a personal introduction. You should print your Cover Letter on your company letterhead. The Title Page should introduce your proposal and name the specific job you are discussing.

Next, add some topics that show that you understand the needs of your client. Depending on how large a job you are presenting a plan for, you may or may not need to include a detailed summary. For a complex job that needs a summary, this proposal section is normally called an Executive Summary for corporate clients, or a Client Summary for a less formal project. This is where you talk about your specific prospective client and show your understanding of their requirements as well as their needs and concerns (such as security, liability and hazardous materials handling). This is not yet the place where you talk about your company. Put the client first.

Follow the introductions and client information with your Services Provided, Products, Price List, Benefits, Services Cost Summary, Warranty, Guarantee and Contract & Terms pages, as well as any other topics you need to discuss that describe exactly what you are providing and how much it will cost.

Many types of janitorial or cleaning proposals may also require specialized topics. These are used when you need to address specific concerns such as your employees’ training; that they wear readily identifiable uniforms and carry identification and have passed background checks; that they have specialized training in hazardous waste handling, etc. This is where you would add pages with pertinent details, such as descriptions of your Insurance, Equipment, Security, Safety Plan, Training Plan, Quality Control, Certifications, Personnel, Environmental issues, and so on.

A janitorial company may have to deal with many different topics at once, such as selling both services and products as well as servicing multiple locations for a client, along with all the associated equipment and logistical needs.

A cleaning company with a very well defined niche such as a mobile carpet cleaning service will have a much shorter proposal with fewer topics.

A highly specialized niche cleaning company such as an accident or crime scene cleanup crew will have very specialized topics they need to discuss related to hazardous or biological waste handling and environmental issues.

A janitorial company performing higher risk jobs will need an extra focus on equipment, staff training, safety, liability, and security concerns.

The final information sections you should provide in your proposal are your company details. This is where you would put your About Us / Company History, Qualifications, Capabilities, Our Clients, Testimonials or References, Policies and Customer Service pages. This information comes last in the proposal, and your goal is to convince your client that you can be trusted to deliver the services they need.

After you have all the information written for your proposal outline and chapters, you should focus on making your proposal visually appealing. Add some color and graphics by incorporating your company logo, using colored borders, and selecting custom bullet points and fonts that match your business’s style.

Once you feel your proposal is complete, make sure to carefully proofread and spell-check all the pages. Have someone who is unfamiliar with your proposal proof it as well. It’s very common to quickly scan your own work and miss mistakes.

Finally, you can save your proposal as a PDF file or print it on paper and then deliver it to your potential client. Your delivery method will depend on your business and your relationship with your potential client. Emailing PDF files to clients is very common; however, there are times when a printed, signed and hand-delivered proposal can carry more weight. It shows you value that client enough to put in the extra personal effort. The more valuable the job is and the tighter the competition is, the more personal effort you should put into the proposal and delivery.

As you can see, a “janitorial” proposal can mean something different to everyone who needs to write one, and everyone’s needs for what to include will be different.

The good news is that all janitorial proposals follow a similar format and structure, and you can find all the templates and samples mentioned in this article in Proposal Pack. And you will also find sample proposals already written that can help you get started right away.

A Marketing Plan For Small Business That Targets Your Customer Base

I believe everyone would agree that repeat customers define that delicate balance between a company that thrives and company that just gets by? How do you design a marketing plan for small business to work for the business? All too often small businesses look for ways to increase customer volume by looking at the traditional ways of advertising or marketing their business. In the context of promoting your business it is imperative that, as a business owner, that you think outside of box.

There has been a huge paradigm shift in the way businesses market to the masses to attract customers. With the advent of smart phones and the popularity of texting, a strategic marketing plan for small business can inflict about the same impact as a corporation with a large marketing budget. The difference is that businesses now are able target customers with pin-point laser accuracy with mobile marketing instead of blasting a message to the masses through some other form of media.

Mobile marketing is relatively new to the advertising scene, but it already has proven itself as an effective, viable low-cost marketing plan for small business. The potential of this medium is basically still in its infancy; however, the proven statistics it has already produced has made it one of the fastest growing industries in recent years. The applications that can be applied using this platform are almost limitless and is only limited by the person who uses it.

This is a fact… of the 97% of the texts that people receive on their phones, 83% of those are opened within one hour. Imagine the potential for a business that can harness this kind of exposure. For example, and I’ll use round numbers for simplicity…If you have a customer base of 1000, and historically Wednesdays are a slow day for your business, inside of a few minutes you can text a special promotion for a Wednesday to your customer base and within one hour nearly 845 of your existing customers will have read that promotion. No other marketing plan for small business advertising platform can perform that quickly when YOU want it too.

I know there are some business owners reading this right now trying calculate in their head what this type of targeted advertising will cost and affect their bottom line. When you implement this marketing plan for small business you can eliminate those mass-mailing coupons, flyers and other promotional activities that “nickel and dime” your business’ bottom line to death. 100% of those materials end up in the landfill anyways. Nationwide, businesses are utilizing this marketing plan for small business that target their customer base with laser accuracy for a lot less than what you would pay for a tank of gas per month.

The Canada Business Visa for Immigrants Has Not One But Two Varying Kinds

The entrepreneur programme plus the investor programme. The 2 sections associated with the Canada Business Visa are for experienced business persons who aspire to immigrate to Canada.

The entrepreneur component to the Canada Business Visa was made for business persons that plan to either put money into or establish a totally new business inside one of Canada’s provinces or territories. The mandatory net worth that the person has to have differs from $250,000-$800,000 based on the provincial program. The amount of money that will have to be invested in the new or current business is somewhere between $100,000-$400,000 based on the program. In some cases the applicant is granted a provisional working visa via the Canada Business Visa programme; then if they comply with the expectations of the program they’ll proceed to acquire permanent residency for themselves and their spouse and kids. Typically, you’ll discover no language demands for this area, having said that a functioning knowledge of English or French will likely be important to enable you to operate a business on an everyday basis within Canada.

Almost all the provinces have a program under the Canada Business Visa so it is very important to take a look at the different criteria and decide which option is suited to you best. Waiting times with the Canada Business Visa entrepreneur area can vary markedly depending on the provincial programme used.

The investor component requires a substantial investment being made to the govt of Canada: $800,000; alternately the investor can pay interest of near $200,000 to a Canadian banking institution with the intention that they’ll lend the funds to the government as an alternative. The loan is for five yrs and is interest free. The person has to have a legally accrued net worth of $1.6 million. Business experience is mandatory, but this area won’t obligate the person to take part in operating a business in Canada. There are actually at this time programs offered by the Federal Govt in addition to Quebec. Each of these demand the same requirements as detailed.

The Federal submission is anticipated to have a processing time of roughly 12 mths. The Quebec process twelve-eighteen months. For those who won’t desire to be concerned in the day-to day running of a business, but demonstrate the requested net worth, the investor area of the Canada business visa may be a very good preference.

The Cold Hard Truth About Growing a New Business

Most new businesses start with one person and one great idea or passion. Turning this idea into a successful business is the first challenge, but the next challenge is how do you grow your new business?

One of the biggest problems with growing a new business is one which most people would never even guess. It’s not financial, finding more customers or finding bigger premises, it’s nothing like that.

The issue is trying to grow your team from a team of one (yourself) to a team of many while always knowing that no-one can do the job as well as you do.

Your First Employee

Imagine you’ve built up your new business and it’s time to expand. You’ve reached a point where you know you can no longer do everything yourself. You have to hire someone to help.

This is one of the most stressful steps in growing a new business, hiring the first employee.

By now you know the business inside out and you’re thinking that no-one can possibly be trusted to do the job as well as you do and you know what? You’re probably right too.

For the jobs you’re going to have to delegate to someone else, there’s probably no-one out there who can do them as well as you do. You know that and you also know that to grow your business you need some help.

It’s at this point where many small business owners hit a sticking point and decide not to expand, but to stay as they are doing everything themselves.

You Must Overcome the Fear

I’ve seen many people in this position and you’ve probably been there yourself, or maybe you’re there right now?

Unless you want to stay working crazy hours, doing every job yourself and never creating that bigger, more profitable business that you know you could achieve, then you must overcome this fear of hiring someone who’s not as good as you are.

You have to accept that your first employee might not be as good as you are, they might not be as efficient, they might not have your business mind or your positive attitude. After all, you’re the boss so you have a massive interest in the success of your business. They most probably won’t, why would they?

However, with the right working procedures and processes in place you should be able hire someone who can take some of the more mechanical tasks off your hands and do them with reasonable efficiency and consistency.

Once you’ve hired your first employee it’ll be so much easier to hire the second and third as your business grows.

If you take and remember only one thing from this article then let it be this:

“The fear that no employee will care about your business as much as you do, or work in your business as well as you do can stop you from growing your business. Don’t let this happen to you.”